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Whistleblower & Grievance Policy – Flair Financial Accounting

Whistleblower & Grievance Policy1. Purpose of the Policy2. Scope3. What Can Be Reported4. Reporting Channels5. Confidentiality6. Investigation Process7. Protection from Retaliation8. False or Malicious Reporting9. Contact Us

Whistleblower & Grievance Policy

Effective Date: July 22, 2025

Website: https://flairfas.com

Flair Financial Accounting (“FlairFAS,” “we,” “us,” or “our”) is committed to promoting a culture of transparency, accountability, and ethical conduct. This policy provides a framework for individuals to report concerns about unethical behavior, legal violations, or misconduct without fear of retaliation.

1. Purpose of the Policy

This policy ensures that:

  • Employees, clients, and partners can report unethical, illegal, or unsafe behavior
  • Grievances are investigated fairly, promptly, and confidentially
  • Whistleblowers are protected from retaliation or adverse consequences
  • FlairFAS complies with applicable laws and donor/regulatory guidelines

2. Scope

This policy applies to:

  • Employees and contractors of FlairFAS
  • Clients, vendors, and service providers
  • Any individual with firsthand knowledge of misconduct affecting FlairFAS operations or reputation

3. What Can Be Reported

You may report issues such as:

  • Fraud, bribery, or financial misstatement
  • Violation of laws, regulations, or donor rules
  • Harassment, discrimination, or abuse in the workplace
  • Breaches of confidentiality or data protection policies
  • Safety risks or threats to public interest

4. Reporting Channels

Reports may be submitted:

  • By email to policy@flairfas.com
  • Through internal HR or management contacts
  • In writing to a supervisor, manager, or designated ethics officer

Anonymous reports are accepted but must include sufficient detail for investigation.

5. Confidentiality

  • All reports are handled with strict confidentiality
  • Your identity (if known) will not be disclosed without your consent unless legally required
  • All data is stored securely and only shared with investigators or authorities when appropriate

6. Investigation Process

Upon receiving a report:

  1. The Ethics Officer will acknowledge receipt within 3 business days
  2. An initial review will determine whether a full investigation is warranted
  3. Investigations will be conducted impartially and may include interviews, document reviews, or third-party support
  4. A resolution will be communicated to the whistleblower where legally and operationally possible

7. Protection from Retaliation

FlairFAS strictly prohibits retaliation against anyone who reports a concern in good faith. Retaliation includes:

  • Termination or demotion
  • Harassment or intimidation
  • Unjustified negative performance reviews
  • Exclusion from opportunities or resources

Any retaliation should be reported immediately and will be subject to disciplinary action.

8. False or Malicious Reporting

Reports made in bad faith or with malicious intent are a violation of this policy and may result in disciplinary action.

9. Contact Us

To report a concern or seek guidance:

Flair Financial Accounting

Email: policy@flairfas.com

Website: https://flairfas.com

Frequently asked questions

Whistleblower & Grievance Policy

1. Who can report a concern under this policy?

Anyone — employees, contractors, clients, or third parties — can report concerns if it involves FlairFAS operations or personnel.

2. Will my identity be kept confidential?

Yes. We will protect your identity unless you give explicit consent or are legally required to disclose it.

3. Can I report anonymously?

Yes. Anonymous reports are accepted, though they must include enough detail to allow for proper investigation.

4. What happens after I submit a report?

You will receive an acknowledgment, and if appropriate, an investigation will follow. We aim to resolve all reports promptly.

5. What if someone retaliates against me?

FlairFAS does not tolerate retaliation. You should report any such behavior immediately to policy@flairfas.com or your HR contact.