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Data Protection & Security Policy – Flair Financial Accounting

Data Protection & Security Policy1. Scope of the Policy2. Data Classification & Access Control3. Secure Infrastructure4. Encryption & Transmission Protocols5. Internal Security Practices6. Third-Party Integrations7. Compliance with Global Regulations8. Breach Notification Procedures9. Client Responsibilities10. Contact Us

Data Protection & Security Policy

Effective Date: July 22, 2025

Website: https://flairfas.com

At Flair Financial Accounting (“FlairFAS,” “we,” “us,” or “our”), data security and privacy are central to our services. This policy outlines the technical, organizational, and legal measures we implement to protect the confidentiality, integrity, and availability of client data.

1. Scope of the Policy

This policy applies to all client data collected through:

  • Website interactions
  • Advisory, audit, or consulting engagements
  • Training programs or subscriptions
  • Internal and third-party tools used for client service delivery

2. Data Classification & Access Control

Client data is classified based on sensitivity, and access is strictly restricted to authorized personnel. We apply:

  • Role-based access controls (RBAC)
  • Multi-factor authentication (MFA)
  • Employee confidentiality agreements
  • Least-privilege permissions

3. Secure Infrastructure

Our digital systems are hosted in secure data environments that include:

  • Encrypted servers with 24/7 monitoring
  • Geo-redundant backups and disaster recovery protocols
  • Tier-1 hosting providers with ISO/IEC 27001 compliance

4. Encryption & Transmission Protocols

All data transmissions are protected via:

  • SSL/TLS encryption on all web interfaces
  • Encrypted backups at rest
  • VPN-secured remote access for team members
  • Secure file sharing platforms (for reports, financials, documents)

5. Internal Security Practices

We maintain robust internal controls, including:

  • Periodic security audits and vulnerability scans
  • Access logging and monitoring
  • Staff cybersecurity training and awareness
  • Secure development lifecycle for custom tools

6. Third-Party Integrations

Where we use third-party platforms (e.g., CRMs, cloud storage, ERP tools), we ensure:

  • Vendor due diligence and data processing agreements (DPAs)
  • Compliance with GDPR, SOC 2, and other applicable standards
  • Encryption and control over data access permissions

7. Compliance with Global Regulations

FlairFAS complies with applicable data protection regulations, including:

  • Nepal’s Information Technology laws
  • General Data Protection Regulation (GDPR) for EU users
  • AML/KYC compliance protocols
  • Client confidentiality as mandated by IRD, SWC, and donors

8. Breach Notification Procedures

Our intuitive system ensures effortless navigation for users of all skill levels. Its clean interface and logical organization make tasks easy to complete. With tooltips and contextual help, users quickly become productive, enjoying a smooth and efficient experience.

9. Client Responsibilities

Clients are responsible for:

  • Using secure passwords and communication channels
  • Not sharing confidential links or access credentials publicly
  • Informing us immediately if a security concern arises

10. Contact Us

For questions or concerns about data protection or security practices:

Flair Financial Accounting

Email: policy@flairfas.com

Website: https://flairfas.com

Frequently asked questions

Data Protection & Security Policy

1. How does FlairFAS protect my financial data?

We use encrypted systems, secure servers, access controls, and global compliance frameworks to protect all client data.

2. Are my files stored securely?

Yes. All files are stored in encrypted formats, with restricted access and regular backups in ISO-compliant environments.

3. Does FlairFAS comply with GDPR?

Yes. For clients and users in the EU, we fully comply with GDPR requirements, including consent, access, and breach notification.

4. What happens if there's a data breach?

We will promptly notify affected clients, take corrective action, and comply with all applicable legal obligations.

5. Can clients request their data to be deleted?

Yes, subject to regulatory retention requirements, clients may request data deletion or review.